WGARM / CCARM

CS Project:  DAP Phase I - Developing a Strategic Plan for a Digital Archives  2004-2005

UNICEF   Survey Responses for the interview & questionnaire:

United Nations Participating Organizations [UNPOs]  [UN New York Secretariat, Funds and Programmes]
 

Back to Digital Archives Project  ,  See also  Deliverable 2 and 3 Survey and Digital Assessment

CSTF / WGARM

 E. UNICEF United Nations Children's Fund - Survey Response:

Part 1 Information and Communication Technology [ICT]

Part 2 Info, Records, Archives, library or content structure Management [IRAM}

  • CF-USAA-DPP-SI-IM-R   Document,  Records  & Archives Related - UN/CS/RAI/USAA/DB01/2004-00156-
  • CF-USAA-DPP-SI-IM-L - Library and Special Collection Related - UN/CS/RAI/USAA/DB01/2004-00155
  • CF-USAA-DOC -  Internet Web Access & Structure -
    • Draft Procedural Manual for UNICEF Web with user Guidelines. Web Writing, Link Labeling, naming files and Branding etc. [DOC] UN-CS-RAF-USAA-DB01-2005-0001.
  • CF-USAA-ITD -  Intranet Web Access & Structure (ITC related in part 1 and BU under part 3)
  • CF-USAA-IRAM Functions - current environment discussed at initial IRAM related meeting (9 Nov 2004) re: Form part 2 [note  incorporates participants later clarifications) UN-CS-RAI-USAA-DB01-2005-00244

Part 3 Business Process Units

Part 3 in Answers in DB format -

  • UN-CS-RAI-USAA-DB01-2005-00245  DAP-pt-03-ques-sample-20-Unicef-resp-db-format,  Test for UNICEF provided by R.M.Fishman, Jul 2005 in MS access. Needs Reports and forms etc. + data from other UNPOs.

Part 4 Record Sampling Questionnaire****

Notes and comments related to Questionnaires & Interviews, provided by consultants or observers:

===================================================

WGARM -  Other Notes related to Questionnaires & interviews, provided by consultants or observers:

 

See also C. Support Documentation of interview questionnaire: Previously collected information to be validated / updated. See details below

  • Annex 1 – Organizational Units : UNDP, UNFPA, UNICEF, UNOPS, UN-Sec
  • Annex 2 - Generic Functions/Subfunction Matrix with spread sheet sort
  • Annex 3 - Record Series UNDP, UNFPA, UNICEF, UNOPS, UN-Sec
  • Annex 4 – List of ICT systems, applications and software  
  • Annex 5 – List of Policies and Procedures
 

*Part 1 ICT response  -  Information and Communication Technology Representatives, E-mail Administrators, Technology Coordinators, Information Architects, Application Owners

**Part 2 IRAM response - Records, document, archives and other information assets or content management, including: Libraries, official document repositories and the registration or upkeep of special  collections and reference materials; and Specialists for content or knowledge sharing and management:

***Part 3 BU response - Business Process Units include department/units from the following functional areas: Administration (ACP), Finance (FBA), Human Resources (HRM), Legal (LEG), Audit (OAE), Management (OCM), Programme Project (PPM) and External Relations (ROC) (see Annex 2 for details)

****Part 4 -  DAP Interview Questionnaire  - Record Sampling - for potential digital archive records in UNPOs -NOTE as of 16 Feb 2005, it was agreed by the DAP WGARM co-chairs, DAP project manager and Consultants that in order to simplify data collection and streamline the process a few relevant questions from Part 4 are incorporated in Part 3. Para 3.7.  Part 4 will now only be completed in the event additional detail is required form a work unit which has not completed Part 3.

 

Recent Related Work of International Community

    See also:

Rules, Regulations, Policies, Procedures and Standards
Sample Record Series Lists& Forms
Global File Title & Classification Plans and Codes
Sample Retention & Destruction Schedules
Training Materials
Other Projects:& Consultancies such as Digital Archives Strategic Plan ; Appraisal Decision Assistance ADA; Issues related to Prioritizing Digitization of Records [2004-2006]; Vital Records identification & Protection [2004-2006]; Disaster & Recovery Plan [2005-2007]; Common Service Archives Research Centre [2004-2005]; Field Advice [2005-2007], Functional Requirements for Records and Archive Management Programmes [1995-1996 to be reviewed in 2005-2007]
Links
PA Organization Structure
Meeting Agendas, Status Reports & Recommendations