Deliverable 2 and 3 Survey and Digital Assessment (shared forms and Background Documents)

• DAP Interview Package - Cover letter ; UN/CS/RAI/USAA/DB01/2004-00103;
• Overview-Methodology for Digital Assessment Interview Exercise - Activity 2 and 3;UN/CS/RAI/USAA/DB01/2004-00124;
• Glossary of Terms -early versions and db master list for revisions

B.  Questionnaire -Forms & Schedule

• DAP Interview Questionnaire - Part 1 - Information and Communication Technology [ICT]  - revised UN-CS-RAI-USAA-DB01-2005-00114-Ver-3.doc  -  (see previous version) ;
• DAP Interview Questionnaire  Part 2 - Info, Records, Archives, library or content structure Managers [IRAM] -  (Word Document)UN/CS/RAI/USAA/DB01/2004-00127;
• DAP Interview Questionnaire  Part 3  Business and Process Organization Units -UN-CS-RAI-USAA-DB01-2005-00053
  • Sample: Email to UNICEF Directors of Divisions & Offices HQ. Action required to confirm  BU interviews UN-CS-RAI-USAA-DB01-2005-00026
  • DAP BU Interview Part 3 Schedule Update February -10 March.  Interagency interviews for ACP, FBA, HRM, LEG, OAE, and ROC: UN-CS-RAI-USAA-DB01-2005-00054
  • Sample:  Chart generic list of UNPOs functional areas to be covered in the interviews and a match up to UNICEF Divisions and offices and status. UN-CS-RAI-USAA-DB01-2005-0068
• DAP Interview Questionnaire Part 4 - Record Sampling - [Part 4 will only be completed in the event additional detail is required from a work unit which has not completed Part 3]. UNPOs UN-CS-RAI-USAA-DB01-2005-000__
  • Annex 4.A   Digital Record Assessment or Sampling: ICT Applications -Generic Function Matrix - UN-CS-RAI-USAA-DB01-2005-00037
  • Annex 4.B  Beginning of  Digital Record Assessment with Generic ICT Applications matched to UNPOs Application names & use - UN-CS-RAI-USAA-DB01-2005-00252

C. Support Documentation of interview questionnaire: Previously collected information to be validated / updated.

• Annex 1 – Organizational Units : UNDP, UNFPA, UNICEF, UNOPS, UN-Sec
• Annex 2 - Generic Functions/Subfunction Matrix with spread sheet sort
• Annex 3 - Record Series UNDP, UNFPA, UNICEF, UNOPS, UN-Sec
• Annex 4 – List of  ICT systems, applications and software  [see below] UNDP, UNFPA, UNICEF, UNOPS, UN-Sec
• Annex 5 – List of Policies and Procedures UNDP, UNFPA, UNICEF, UNOPS, UN-Sec

D. Background Documentation for DAP Annex 6-10

• Annex 6 - DAP Project Overview - UN-CS-RAI-USAA-DB01-2005-00002
  • Annex 6.a- Draft Slides to use with  DAP Overview for Business Units UN-CS-RAI-USAA-DB01-2005-00052
• Annex 7 Main Types and Core Characteristics of Generic systems or applications
• Annex 8 - Glossary of Terms -early versions and master db list for revsions
• Annex 9 – Standards and documented ICT or IRAM best practices

E.   Survey Response Part 1, 2, 3  - UNDP, UNFPA, UNICEF, UN-Sec, UNOPS

Recent Related Work of International Community

• Trusted Digital Repositories-Attributes-Responsibilities-Final Rept-RLG-OCLC.pdf
• Trusted Digital Repositories - Intro Doc- ms word