Back to Digital Archives Project  ,  See also  Deliverable 2 and 3 Survey and Digital Assessment

• A. Interview Package: Cover letter, Methodology, glossary of terms ,
• B. Questionnaire -Forms & Schedule: Part 1 = ICT, Part 2 = IRAM, Part 3 = Business and Process Units & Updated Schedules;
• C. Support Documentation of interview questionnaire: Previously collected information to be validated / Annex  1  to Annex 5 updated.; UNDP,  UNFPA, UNICEF, UN-Sec, UNOPS
• D. Background Documentation for DAP: Project overview, Functions-Subfunction-Series matrix, Glosary, Draft slides with Dap Overview ,
• E. Survey Response Part 1, 2, 3 - by Participating organizations:
  • UNDP,  UNFPA, UNICEF, UN-Sec, UNOPS

 E. Survey Response UNOPS  United Nations Office for Project Services

Part 1 Information and Communication Technology [ICT]

• UNOPS-IT- Information and Technology Division (draft) - UN/CS/RAI/USAA/DB01/2004-00182

Part 2 Info, Records, Archives, library or content structure Management [IRAM}

• UNOPS-OD-Exec Office, Knowledge Networking Initiative (draft) - UN/CS/RAI/USAA/DB01/2004-00183
• UNOPS-FBA- Records Management (paper records)-  UN/CS/RAI/USAA/DB01/2004-00184

Part 3 Business Process Units

Part 4 Record Sampling Questionnaire****

Notes and comments related to Questionnaires & UNOPS  Interviews, provided by consultants or observers:

• UNOPS - ICT Interview Summary UN-CS-RAI-USAA-DB01-2005-00015
• UNOPS - IRAM Interview Summary UN-CS-RAI-USAA-DB01-2005-00010

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WGARM -  Other Notes related to Questionnaires & interviews, provided by consultants or observers:

 See also C. Support Documentation of interview questionnaire: Previously collected information to be validated / updated. See details below

• Annex 1 – Organizational Units : UNDP, UNFPA, UNICEF, UNOPS, UN-Sec
• Annex 2 - Generic Functions/Subfunction Matrix with spread sheet sort
• Annex 3 - Record Series UNDP, UNFPA, UNICEF, UNOPS, UN-Sec
• Annex 4 – List of ICT systems, applications and software  
• Annex 5 – List of Policies and Procedures

*Part 1 ICT response  -  Information and Communication Technology Representatives, E-mail Administrators, Technology Coordinators, Information Architects, Application Owners

**Part 2 IRAM response - Records, document, archives and other information assets or content management, including: Libraries, official document repositories and the registration or upkeep of special  collections and reference materials; and Specialists for content or knowledge sharing and management:

***Part 3 BU response - Business Process Units include department/units from the following functional areas: Administration (ACP), Finance (FBA), Human Resources (HRM), Legal (LEG), Audit (OAE), Management (OCM), Programme Project (PPM) and External Relations (ROC) (see Annex 2 for details)

****Part 4 -  DAP Interview Questionnaire  - Record Sampling - for potential digital archive records in UNPOs -NOTE as of 16 Feb 2005, it was agreed by the DAP WGARM co-chairs, DAP project manager and Consultants that in order to simplify data collection and streamline the process a few relevant questions from Part 4 are incorporated in Part 3. Para 3.7.  Part 4 will now only be completed in the event additional detail is required form a work unit which has not completed Part 3.

Recent Related Work of International Community

• Trusted Digital Repositories-Attributes-Responsibilities-Final Rept-RLG-OCLC.pdf
• Trusted Digital Repositories - Intro Doc- ms word