WGARM / CCARM

CS Project:  Digital Archive (DAP) -  Phase 1 - Strategic Plan

Deliverable 2 : Survey & Digital Assessment

 Main Focus =  Information, Records and Archives Management (IRAM)  and Business Units (BUs)

Back to:   Digital Archives Project  ,       and     Phase 1 :Developing a Strategic Plan for a Digital Archives  2004-2005:  General Information, DAP-SOW, WGARM DAP Project Start up presentation,  Slides, DAP Coordinators , Status Reports,  Project Activities and 7 Deliverables as identified in DAP SOW
CSTF / WGARM

Activity 2:  to be added from SOW

Deliverable 2 -  Catalogue and analyze existing policies, practices, approaches and initiatives concerning the identification, management, accessibility and preservation of digital records.  Establish current record keeping functionality and requirements. Administrative Survey (32 days);

Report - Summary of Existing Information and Records and Archives Management (IRAM) Environment : Final 6 July 2005  - UN-CS-RAI-USAA-DB01-2005-00237

DAP Phase 1 - Deliverable 2 and 3: Survey and Digital Assessment (Shared annexes and Background Documents)

Link to other deliverables for DAP Phase 1, Strategic Plan:

  • General Introduction Phase 1  on developing a Strategic Plan (SOW, Start up Presentation, Memos to UNPOs, Status Reports, list all activities and deliverables)
    • DAP-SOW  - Statement of  Work - The  DAP Strategic Plan will identify requirements and specifications, define standards and establish an Implementation Plan; UN-CS-RAI-USAA-DB01-2003-00008
  • Deliverable 1   Phase 1 - Ambitious Project Work Plan
  • Deliverable 2 -  Catalogue and analyze existing policies, practices, approaches and initiatives concerning the identification, management, accessibility and preservation of digital records.  Establish current record keeping functionality and requirements. Administrative Survey (32 days); IRAM and Business Units [BUs]
  • Deliverable 3 - Report on the technical characteristics of the current core UNPOs information systems and identify current data bases, technical platforms and initiatives related to digital records. Technical Inventory/Assessment (35 days);
  • Deliverable 4 - Digital Archive Standards and ICT Specifications identified and DAP framework designed [D4];
    •  DAP Design/Specs (57 days),
  • Deliverable 5 - Implementation Plan and proposed roadmap [D5];
    • Implementation Plan (32 days),
  • Deliverable 6 - Presentations and validation of achieved milestones [D6];
    • DAP Presentations (23 days)
  • Deliverable 7 - Work plan/TOR for Implementation (DAP Phase II) [D7]
    • Work Plan Phase II (39 days).

Back to Developing a Strategic Plan for a Digital Archives  2004-2005:    See also:  Phase II, Implementation (pilots) - 2005/06 and related budgeting docs for 2004-2007

Recent Related Work of International Community
  ICT =. Information and Communication Technology Representatives: ITC representatives form each of the UNPOs or other major subgroups include E-mail Administrators [responsible for the development and implementation of the e-mail policies and procedures]; Technology Coordinators [responsible for coordinating technology initiatives, usage, and standards across multiple business processes, groups, and/or technology applications]; Information Architects [responsible for business processes relationship to the high level function and information assets of the organization]; Application Owners [responsible for major Records, Document, and Transactional systems and applications within UNPOs.

IRAM = Information, Records and Archive Management Representatives. IRAM includes records, document, archives and other information assets or content management areas. Also covered are those responsible for : Libraries, official document repositories and the registration or upkeep of special collections and reference materials; and specialists for content or knowledge sharing and management

BU = Business Units Representatives within each UNPO. BU include department/units from the following functional areas: Administration, Conferences, Central Support and Procurement (ACP), Finance, Budget and Accounts (FBA), Human Resource Management (HRM), Legal (LEG), Oversight, Audit and Evaluation (OAE), Organisation, Co-ordination and Management (OCM), Programmes, Projects and Missions (PPM) and Relations, Outreach, Media and Communications (ROC)

    See also:

Rules, Regulations, Policies, Procedures and Standards
Sample Record Series Lists& Forms
Global File Title & Classification Plans and Codes
Sample Retention & Destruction Schedules
Training Materials
Other Projects:& Consultancies such as Digital Archives Strategic Plan ; Issues related to Prioritizing Digitization of Records [2004-2005]; Vital Records identification & Protection [2004-2005]; Disaster & Recovery Plan [2004-2006]; Common Service Archives Research Centre [2004-2005]; Field Advice, Functional Requirements for Records and Archive Management Programmes [1995-1996 to be reviewed in 2005-2007]
Links
PA Organization Structure
Meeting Agendas, Status Reports & Recommendations