DAP Phase I - Developing a Strategic Plan for a Digital Archives  2004-2005

• Deliverable 1 - Ambitious Project Work Plan

DAP Work Plan - Strategic Plan for DAP -  UN/CS/RAI/USAA/DB01/2004-00114

• Attachment A - DAP-Deliverable Certification-Checklist, Delivery Acceptance Document(DAD);UN/CS/RAI/USAA/DB01/2004-00096;
• Attachment B - Project Request Change Form - UN/CS/RAI/USAA/DB01/2004-00089; 
• Attachment C - Project Gantt Chart - UN/CS/RAI/USAA/DB01/2004-00095

Link to other deliverables for DAP Phase 1, Strategic Plan:

• General Introduction Phase 1  on developing a Strategic Plan (SOW, Start up Presentation, Memos to UNPOs, Status Reports, list all activities and deliverables)
  • DAP-SOW  - Statement of  Work - The  DAP Strategic Plan will identify requirements and specifications, define standards and establish an Implementation Plan; UN-CS-RAI-USAA-DB01-2003-00008
• Deliverable 1   Phase 1 - Ambitious Project Work Plan
• Deliverable 2 -  Catalogue and analyze existing policies, practices, approaches and initiatives concerning the identification, management, accessibility and preservation of digital records.  Establish current record keeping functionality and requirements. Administrative Survey (32 days); IRAM and Business Units [BUs]
• Deliverable 3 - Report on the technical characteristics of the current core UNPOs information systems and identify current data bases, technical platforms and initiatives related to digital records. Technical Inventory/Assessment (35 days);
• Deliverable 4 - Digital Archive Standards and ICT Specifications identified and DAP framework designed [D4];
  •  DAP Design/Specs (57 days),
• Deliverable 5 - Implementation Plan and proposed roadmap [D5];
  • Implementation Plan (32 days),
• Deliverable 6 - Presentations and validation of achieved milestones [D6];
  • DAP Presentations (23 days)
• Deliverable 7 - Work plan/TOR for Implementation (DAP Phase II) [D7]
  • Work Plan Phase II (39 days).

DAP Phase 1 - Deliverable 2 and 3: Survey and Digital Assessment (Shared annexes and Background Documents)

• A. Interview Package: Cover letter, Methodology, glossary of terms ,
• B. Questionnaire -Forms & Schedule: Part 1 = ICT, Part 2 = IRAM, Part 3 = Business and Process Units & Updated Schedules;
• C. Support Documentation of interview questionnaire: Annex 1 - 5, Previously collected information to be validated / updated.; UNPOs Org units, record series, ICT systems/applications, Policies and procedures (living documents - also candidates for DAP monitoring tables in database format)
• D. Background Documentation for DAP: Annex 6- 10, Project overview, Generic Systems Characteristics & Types, Glossary, Standards & ICT & IRAM Best Practice, (living documents - also candidates for DAP monitoring tables in database format)
• E. Survey Response Part 1, 2, 3 - UNDP, UNFPA, UNICEF, UN-Sec, UNOPS

See also:  Phase II, Implementation (pilots) - 2005/06 and related budgeting docs for 2004-2007

Recent Related Work of International Community

• Trusted Digital Repositories-Attributes-Responsibilities-Final Rept-RLG-OCLC.pdf
• Trusted Digital Repositories - Intro Doc- ms word