PRIVATE I

   Appraisal Workshop Paper

Date:  09 Sept 1993

Ref:   IRM/RAM/93-145

Subj:  AD-570/Stan

      TABLE OF CONTENTS

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               Heading

       Subjects

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I

INTRODUCTION/[table of contents]

RAM-1993-190

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I-A

WHY worry about Appraisal

Historical, Current, Electronic

I-A1

 Electronic Records in the News "Government Told to Save Messages Sent by Computer - Historians Praise Ruling" - "Appeals Panel Rejects View That White House Should Decide"

NY Times Front Page 14 August 1993 [Court tells U.S. it must preserve E'Mail]

I-B

Examples of Research use

Sample of Requests for UN Records

I-B1

  Internal UN Requests

I-B2

  External Requests for UN records

I-C

Charts of Research use

External, Internal Requests

II

WHAT do we do and HOW do we do it well? [Irrespective of Who does it]

Identify, apply Criteria, document decision and reasons

See RAM/93-177

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II-A

Reference Works:  Previous Discussions of Appraisal: Past is Prologue

See RAM/93-146

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III

APPRAISAL CRITERIA - "Considerations when determining what is saved and continually protected"  Value: what do we look for?

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RECORD TYPE, IMPORTANCE OF ACTIVITY Documented : Substantive and Facilatative, MAIN SUBJECTS of Special Interest, LEVEL OF OFFICE Keeping the Record, PRACTICAL CONSIDERATIONS,

Items that may be involved in Appraisal Decision

See RAM/93-149

===================, RESEARCH Considerations, FORM & FORMAT (media of Storage) Unconventional, BUSINESS MODEL and Information Systems Planning,

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================ CLASSICAL APPRAISAL VALUES: Primary, Evidential, Informational

III-A

Matrix: Intersection of Appraisal Values

See RAM/93-168

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IV

APPRAISAL WORK SHEET - Cover Sheet, Instructions and Sample/Draft Check list: for use in preliminary & final appraisal

See RAM/93-169

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IV-A

UNICEF Sample Appraisal Grid used for preliminary retention/disposal decisions

Years records must be kept and when must be reviewed. Ram-93-174, 93-176

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V

APPRAISAL REPORT [Draft]

                 [RAM93-170]

Documents decision taken and reasons

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VI

TOOL - Assistance of decision process: Multiple Views, to be used irrespective of media of Storage

Draft: Functional Requirements for Appraisal Tool RAM-93-167

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