UN/CS/RAI/USAA/DB01/2004-00141/
for format consistent with new postings
Annex 5
List of Policies, Procedures and relevant background
documents
United Nations Secretariat - UN-
|
Organization source |
Date registered/ posted here |
Title of Document |
Description of content |
Document reference/cross reference and size |
Date on item or published |
Comment: Type of
document and other comment e.g .relevance to specific part of project,
priority |
Direct
Web address if available |
|
UN-Sec |
2000 Jan -01 |
Functional Retention schedules
for various departments |
|
ARMS |
|
Rules
& Retention Schedules: |
|
|
UN-Sec |
2000 Jan -01 |
Records Common to United Nations
Offices (RCUN) |
Retention Schedules: |
|
|
Retention Schedules: |
archives/un_offices.html |
|
UN-Sec |
2000 Jan -01 |
Retention Schedules: |
|
|
|
Retention
Schedules: |
archives/un_missions.html |
|
|
|
DAW Retention schedule
for Division on the Advancement of Women |
|
|
|
|
|
|
|
|
·
|
|
|
|
|
|
|
UN-Sec |
2000 Jan -01 |
UNARMS I
Seek site |
|
UN I
Seek – Departments – DM- - OCSS – FCAS
- ARMS |
|
WEB Content |
|
|
UN-Sec |
|
ARMS TRIM documentation and manuals |
UN |
|
|
|
|
|
Into page for A guide to archives,
What’s in the archives, Research the archives, |
archives/index.html |
|
|
|
|||
|
UN-Sec |
|
Relevant info from KS task force ( |
|
UN- |
|
|
|
|
UN-Sec |
|
Organisation of the Secretariat
of the United Nations |
Defines the organisational structure
of the United Nations Secretariat. |
UN- |
|
|
|
|
UN-Sec |
|
Information Technology
in the Secretariat:
A Plan of Action. Report
of the Secretary-General |
A report to the General
Assembly covering the mid-term IT strategy in the UN Secretariat. |
UN- |
A/55/780 Information technology in the Secretariat: a
plan of action |
|
|
|
UN-Sec |
|
Information and
Communications Technology Board |
Announces the establishment of ICTB and its functions. |
UN- |
|
|
|
|
UN-Sec |
|
The United
Nations Archives, Administrative Instruction UN Archives |
Describes the responsibility of ARMS
and user offices on the rccord keeping and transferring non-current records
to the central Archives |
UN- |
ST/AI/326/ |
|
|
|
UN-Sec |
|
Electronic Mail Policies and Standards |
|
UN- |
|
|
|
|
UN-Sec |
|
United Nations
Archives and Records Management, Secretary General’s Bulletin |
Describes the general responsibility
of ARMS (Archives and Records Management Section). |
UN- |
|
|
SGB/242 UN Archives and Records
Management |
|
UN-Sec |
|
If poss. ITSD RFP for ECM |
|
|
|
Not completed yet? |
|
|
UN-Sec |
|
Secretariat budget 2002-2003 |
|
UN- |
|
|
|
|
UN-Sec |
|
ARMS Policy and Procedures |
|
UN- |
|
|
|
|
UN-Sec |
|
ARMS’ Medium-Term Plan and short-term
work planning doc. |
|
UN- |
|
|
|
|
UN-Sec |
|
ARMS’ High Level
Functional Requirements
|
|
UN- |
2004 June |
|
|
|
UN-Sec |
|
ARMS’ RIM: Concepts and
Practices: Training Materials |
|
UN- |
|
|
|
|
UN-Sec |
|
The current Situation of Document
Management in the UN |
Summarizes
EDMS related subjects such as the history of the ESMS effort, high-level requirements
identified by the previous task forces |
( |
|
|
|
|
UN-Sec |
|
UNARMS Functional Requirements for
Record Keeping Systems - requirements form a baseline
that sets out the minimum necessary for a credible electronic records
management system |
UN offices wishing to make use of these requirements will always need to consider
their own specific business needs and context in determining their own
statement of functional requirements |
|
2003 April |
Exposure draft, |
|
|
UN-Sec |
|
Common Services –Report of the SG |
Review
and Status of Common Service initiatives |
A/57/176 |
2002 July 02 |
|
|
|
UN-Sec |
|
DPKO Subject Classification
Filing Scheme (SCS) -. - |
Classify all DPKO records under one system. It is
designed for use in both paper and electronic document management systems |
UN/CS/RAI/USAA/DB01/2004-00137
- |
2004 Oct 08 |
|
·
|
|
|
|
DPKO
Subject Classification Filing Scheme (SCS) - User Handbook |
Handbook for the use and maintenance of the SCS
system |
UN/CS/RAI/USAA/DB01/2004-00138 |
2004 Oct 08 |
|
·
|
|
|
|
|
|
|
|
|
·
|
|
|
|
ICTB -Task Force on
Sharing Knowledge of the Secretariat Internally and Externally cooperation of
WGARM |
Task Initiation
Document = Preservation and Disposal of Digital Records to use the
outcomes of two related projects managed by the Working Group on Archives and
Records Management |
·
- (WGARM) ·
[2001] o
|
|
:A. Development of Strategic Plan for UNPOs
Digital Archives Programme .B. Records Appraisal Decision Assistance Project |
·
|
|
|
|
|
|
|
|
|
·
|
|
|
|
Disaster
and Recovery Plan |
Disaster
Preparedness and Response Recommendations RFP-248 by CCAHA) |
|
2001- [first 25 pages tif file] Full
Report from above [65 pages tif] |
|
·
|
|
|
|
Draft
Memo for project related to Vital Records |
|
|
|
|
·
|
|
|
|
|
|
|
|
|
·
|
|
|
|
Compendium
of Secretariat Record Series 1995 Project |
|
|
|
1995 |
Record Series
and Appraisal |
|
|
|
UN IMIS Proposed Retention
Policy related Docs |
|
|
|
|
|
|
UN-Sec |
|
UNARMS Standard for RecordKeeping Metadata |
This
Standard describes the metadata that the UNARMS recommends should be captured
in recordkeeping systems used in all United Nations offices |
wgarm03264-UN-Secretariat-Arms:
Standard-Record-Keeping-Metadata-exposure-draft-Apr-2003.doc |
|
Final |
|
|
UN-Sec |
|
UNARMS Manual for the
Design and Implementation of Recordkeeping Systems (DIRKS Manual) |
This manual
details a methodology that can be used to design and implement all aspects
of a comprehensive records management system and related tools |
UNARMS and ARMS Intranet site |
2004 June |
Exposure draft |
|
|
UN-Sec |
|
UNARMS Guideline of digital
imaging and recordkeeping |
Guidance
and checklist for those considering or planning for a scanning or digitisation
project |
UNARMS and ARMS Intranet site |
|
Final guideline |
|