UN-CS-RAI-USAA-DB01-2004-00208

Weekly Project Status Report

United Nations Participating Organisations 

Strategic Plan for Digital Archives Program

 

For:

United Nations Participating Organisations –

Dhurjati Mueller

Tony Newton

 

From:

Entium Technology Partners LLC -

Fred Diers, CRM, FAI

Principal, Records and Information Management

610-415-7227, fdiers@entium.com

For the Week ending 12.11.2004         

Tasks Completed by F. Diers (Entium Project Manager):

§          Prepared and issued project status report.

Tasks Completed by Entium Project Team:

·          During the week the Entium team met to review the UN Certificate Checklist for developing the reports for deliverables 2, 3, and 4 and to start preparations for presenting a model for the DAP.

·          Met with  Adhriatha Keefe and Tony Newton to conduct the Pilot Business Unit interview with the UN Secretariat:

1.       The interview on Thursday progressed well using the Business Unit Questionnaire (BUQ).  Based on the interview results only minor adjustments to the BUQ are required

2.       Discussed the Sampling Matrix and determined that the best approach for collecting samples and pertinent documents would be to distribute the sample matrix package along with the BUQ.  The Sampling Matrix  will include:

§          Instructions and definitions

§          Set of high level questions relative to what type of digital records and documents that would be applicable for archival value.

§          Glossary of Terms would be updated by Entium and sent to Adhriatha next week for posting on the WG-ARM web site.

§          A matrix

3.       When Sean Rickert has received the responses from the Sampling Matrix, he will schedule meetings with respondents and further analyze the records and documents identified as having digital archival value.

4.       Bob Turner, Christine Ardern, and Sean Rickert recommend to the Adhriatha Keefe and Tony Newton that for the remainder of December we would develop a diagram that best represents what type of data would support a Digital Archive Program.  In this effort we would also review the responses to the questionnaires and create a matrix identifying gaps.

5.       Due to the holiday schedule and vacations it was recommended that our next meeting would be during the first week of January with Dhurjati and Tony to schedule the Business Unit interviews.  Tentatively we will complete all the interview and sampling process by the end of February 2005.

 

 

Tasks to be Accomplished the week beginning December 13, 2004

·          Entium will forward the updated Glossary of Terms to Adhriatha Keefe by December 17, 2004

·          Entium will complete the Sampling Matrix and instructions and send to both Tony Newton and Adhriatha Keefe.

·          Entium will make the final revision to the Business Unit Questionnaire and send to Tony Newton and Adhriatha Keefe.

·          The next scheduled meeting will be during the first week of January 2005.

·          During December Entium will develop the Gap Matrix and DAP support diagram.

·          The UN Checklist Progress Report will not be issued until after the January meeting upon D. Muller’s return.

           

 

Project Action Items (including issues and concerns):

·          Action Items for the UN project team:

·          Remaining Business Unit interview should be scheduled for January and February 2005.

·          Records Sampling to conclude by end of February 2005