UN/CS/RAI/USAA/DB01/2004-00177

Weekly Project Status Report

United Nations Participating Organisations 

Strategic Plan for Digital Archives Program

 

For:

United Nations Participating Organisations –

Dhurjati Mueller

Tony Newton

 

From:

Entium Technology Partners LLC -

Fred Diers, CRM, FAI

Principal, Records and Information Management

610-415-7227, fdiers@entium.com

For the Week ending 11.20.2004         

Tasks Completed by F. Diers (Entium Project Manager):

§          Conferenced with R. Turner on resource scheduling for on-site interviews.

§          Prepared and issued project status report.

Tasks Completed by Entium Project Team:

During the week at the UN members of the Entium project team participated in interviews completing both the IT and RM functions.

·          Conducted interviews with UNOPS, (IT) and (RM) on November 16th in the morning and UNICEF, (IT) interview in the afternoon. 

·          A preliminary draft of the Digital Record Sampling Activity Draft was sent to Dhurjati for initial comments.  A text attachment to the matrix, explaining how and what type of samples to be collected will be sent to Dhurjati next week for his initial review and comment.

·          Received 9 (IT-RM) questionnaires and 7 supporting documents.  All completed interview questionnaires and supporting documents will be maintained on Entium’s Livelink with version control

·          Commenced development of a spreadsheet collecting pertinent data from the IT and RM interview responses in order to prepare for constructing a database for providing a gap analysis of the UNPOs.

·          Released UN documents will be stored on Entium’s Livelink.  Path is projects\united nations\digital archive programs\work in progress\wip deliverable 2\activity 2

 

 

Tasks to be Accomplished the week beginning November 22, 2004

1.       Issue the November 20, meeting minutes

2.       Review draft of Records Sampling and accompanying instructions.

3.       Schedule pilot Business Unit interviews for week of December 6th.

4.       Submit draft Interview Matrix Template for identifying gaps and activities within the IT and RM departments within the five UNPOs from the completed questionnaires for Dhurjati Mueller’s review.

5.       Continue to develop a preliminary report on the technical characteristics of the current core UNPOs information systems, current data bases, technical platforms and initiatives related to digital records in accordance with Deliverable 3.

6.       Send the Attachment to the Digital Records Sample Matrix to Dhurjati for initial comments on 11/22/04

           

 

Project Action Items (including issues and concerns):

·          Action Items for the UN project team:

o         Required:  Scheduling of Business Unit interviews for December 7th, 8th, and 9th.

o         Discuss requirement for Reporting on Record Sampling and analysis of current conditions which supports, or prohibits, the identification, accessibility and preservation of digital records of long term value.

·          Refer to the project task completion report for performance to date percentages.