UN/CS/RAI/USAA/DB01/2004-00166

Weekly Project Status Report

United Nations Participating Organisations 

Strategic Plan for Digital Archives Program

 

For:

United Nations Participating Organisations –

Dhurjati Mueller

Tony Newton

 

From:

Entium Technology Partners LLC -

Fred Diers, CRM, FAI

Principal, Records and Information Management

610-415-7227, fdiers@entium.com

For the Week ending 11.6.2004           

Tasks Completed by F. Diers (Entium Project Manager:

§          Participated in pre-interview meeting in New York with project team.

§          Conducted a UNDP post-interview analysis meeting with the Entium project team to refine interview approach.  Discussed the approach with D. Mueller and A. Keefe prior to the beginning of interview 2.

§          Prepared and issued project status report.

Tasks Completed by Entium Project Team:

During the week at the UN members of the Entium project team participated in interviews with IT and RM functions from UNSECT and UNDP.  Based on meetings with D. Mueller, A. Keefe, and T. Newton, the following tasks were accomplished:

·          Issued the approved Business Unit questionnaire to the DAP Project Manager in preparation for upcoming interviews.

·          Resolved the Records Sampling approach in which Sean would contact A. Keefe, and T. Newton to commence collection of samples.  In order to save time and effort Sean would perform this activity independently of the interviews.

·          Attempted to arrange final interviews with IT and RM over the next two weeks by conducting IT interviews on one day and RM interviews on a different day in order to curtail cost and use Entium consultants more effectively. 

·          Set a process with interviewees that distributed questionnaires would be returned to D. Mueller within one week following the interviews.

·          Addressed the fact that interviews need to be scheduled for the weeks beginning November 15th, 22nd, and 29th.  If no interviews can be scheduled, the Entium project team will compile all the information for completing Deliverable 3 during the above time frame and work on Deliverable 2 in January 2005 based on not completing the Business Units until mid to late January 2005.

·          Determined that data collected from responses to questionnaires and record sampling will be compiled into an Access database that will be used for analysis and reporting statistics.  Inge will construct database with input from Christine, Sean, and Bob. All information for the UN project will be placed in Live Link for Entium’s reference and use. 

 

 

Tasks to be Accomplished the week beginning November 8, 2004

1.       Issue the November 8, meeting minutes

2.       Issue the final version of the Business Units questionnaire

3.       Continue Records Management Interviews  on Tuesday, November 9th

4.       Conduct IT interviews on Thursday, November 11th.

5.       Prepare and issue interview summaries.

6.       Schedule Interviews for the remaining weeks in November.

7.       Schedule data collection for Sampling with A. Keefe and T. Newton.

 

 

           

 

Project Action Items (including issues and concerns):

·          Action Items for the UN project team:

Required:  Scheduling of interviews throughout the month of November.

Refer to the project task completion report for performance to date percentages.