UN/CS/RAI/USAA/DB01/2004-00164

             Weekly Project Status Report

United Nations Participating Organisations 

Strategic Plan for Digital Archives Program

 

For:

United Nations Participating Organisations –

Dhurjati Mueller

Tony Newton

 

From:

Entium Technology Partners LLC -

Fred Diers, CRM, FAI

Principal, Records and Information Management

610-415-7227, fdiers@entium.com

 

For the Week ending 10.22.2004         

 

Tasks Completed by F. Diers (Entium Project Manager:

§          Continued to review back-ground documents form D. Mueller that were distributed to the Entium team.

§          Prepared and issued project status report.

 

Tasks Completed by Entium Project Team:

o         Discussed final approval of the Work Plan for 10/22/04 and agreement on interviews for a group of 5 individuals is a preferred model; however this number will vary and in some cases will be higher.  In order to manage the interviewee numbers (and the need for the primary interviewers to be present), any completed surveys done outside the formal interviews, may also be incorporated into the process.  These follow up surveys could be conducted by the DAP CO’s or Focal Points after the general introductory inter view and using the methodology outlines in the overview document.    

·          The following documents have been completed and will be sent to Dhurjati Mueller as of 10/25/04.

o         BU Questionnaire

o         IT   Questionnaire

o         RM Questionnaire

o         FAQ Template

o         Instructions for completing the Questionnaires

o         Glossary of Terms

o         Sample Questionnaire completed

o         Cover Letter (Completed by Dhurjati)

o         Interview Schedule

o         Annex 1-3 Record Series

o         Annex 4 UNPO system data

o         Entium Progress Report Template

·          R. Turner prepared and issued minutes of the meeting held with D. Mueller on Thursday, October 21st.

·          Issue a Percentage completion schedule based on the Certification Checklist.

 

 

Tasks to be Accomplished the week beginning October 25, 2004

1.       Notify the UN that the deliverables specified under Activity 1 – Project Plan and schedule have been submitted requesting the issuance of an acceptance certificate as specified in sections 4.3 and 4.4 of the services contract.

2.       Issue Entium invoice for Activity 1 Deliverables.

3.       Received from D. Mueller for Entium review, the links to UNPO’s ADA documents located on the WGARM Website. 

4.       Initial interviews tentatively scheduled to commence on November 1, 2004   with UNDP.

 

 

Project Action Items (including issues and concerns):

·          Action Items for the UN project team:

o         Required:  Scheduling of interviews during November and December, 2004 thirty interviews and data gathering sessions.