2004-00148

Annex 4 Systems List

UNICEF United Nations Children’s Fund

Within the context of this project, the following definition of terms should be applied:

· Emergency Mission Critical : these systems and records are most critical to the PO for emergency operation, in the sense that they would need to be restarted or replicated in 24 hours and would also be a first priority concern for any disaster recovery efforts required,

· Vital Records: these systems contain vital records but for which a immediate [24 to 48 hours] access is not mandatory and

· Archival – Long Term Value: these systems contain or support information/data of long term value to the PO [potentially more than 10? years].

UNPO	System Title	Description – Types of processes, records etc	Types of users & system owner /sponsor/	Vender or in-house	Date Start	Interface to other systems	Emergency Mission Critical	Vital Records	Archival – Long Term Value	comments
UNICEF	PROMS: Programme Management System	Programme and administrative transactions, including planning, personnel, payroll, procurement, budget, accounting, for Field Offices]	All UNICEF field offices. Central Help Desk. Owners: Programme Division, DFAM, Supply Division	In House	1998	UNICEF FLS UN-IMIS [HR]	2^nd day	Y	Y	Archiving project on-going
UNICEF	FLS: Financial & Logistics [Supply] System	All UNICEF transactional systems related to Finance, Accounting, Logistics [Supply]. SAP modules	DFAM, Supply Division, PSD (NY & Geneva), Programme Division, PFO. Five HQ locations	SAP (product is R/3), configured application	1999	UNICEF-IMIS, ProMS, CMS, UN-Pension	2^nd day	Y	Y	Archiving Project ongoing
UNICEF	UN-IMIS; UNICEF interface with	Human Resource Modules related to Organisation table, Post Authorisations and Payroll	Division of HRM Human Res. Manage	UN & UNICEF	1998	PROMS FLS RAMP-TRIM		Y	Y	Detailed Description available
UNICEF	RAMP-TRIM Record and archive management System	System used at NYHQ for registering and retrieving paper file folders, monitoring box transfers and disposals as well as registering items for correspondence tracking. Repository for electric version of UNICEF Executive Board documents and other internal issuances [directives, instructions].	About 200 people at Hqs have been trained.	Tower Software, NSI with HP for scanning		UN-IMIS Org table		Y	Y	Detailed Description available
UNICEF	Priority Divisional Records Series	Most important UNICEF identified Record Series from WGARM Appraisal Decision Assistance Project	All Divisions at UNICEF hqs			Via RAMP-TRIM		Y	Y
UNICEF	Standard Office Desktop App.	MS Office 95, 98, XP...Visio	All UNICEF offices world wide			Some items registered / attached via RAMP-TRIM
UNICEF	Lotus Notes mail [e-mail]	The email programme contains items from all major record series	All UNICEF offices world wide access	Lotus/ IBM	1997	Attachments from desktop systems, some items logged / attached in RAMP-TRIM	Y	Y	?	Depends on agreed procedure for transfer / selection of data for archival system
UNICEF	Lotus Notes Databases	The database cover various subjects Some contain records from major UNICEF record Series, and the contained data may be used to populate other the UNICEF information sources such as the internet or intranet	Staff at HQS have access some are replicated for various locations	Lotus & UNICEF		Internet, Intranet, Extranet?	Y	Y	?	Depends on agreed procedure for transfer / selection of data for archival system
UNICEF	Telecommunications System	Communications Systems which link UNICEF offices world wide					Y	Y
UNICEF	Internet, Intranet & Extranet	UNICEF Sites used by staff, National Committees, some vendors					Y	Y	Y (some elements)
UNICEF	Budget system
UNICEF	Evaluation database	Previous Evaluations of UNICEF Programmes or Projects [to be better described]
UNICEF	PSD – Card Sizes	Macintosh system information, may contain information or links to UNICEF agreements with artists etc
UNICEF	Supply Catalogue	Derived from FLS, daily updates	Supply Divisions, field offices world wide
UNICEF	Legacy systems	Legacy Systems information and documentation transferred to flat files	In 1998 / 1999, operation elements migrated to FLS and to ProMS	HQ Divs.	1999
UNICEF	DOC Photo Archive System							?	Y
UNICEF	DPP/Statistical information	UNCEF statistical information, contained in various stand alone or linked applications. The legacy data is sometimes copied to various directories. This data or derived analysis appears in various UNICEF outlets and requires verification/authentication in response to various queries and follow up studies.
UNICEF	PFO Contribution Management System	UNICEF information on Contributions from donors linked to specific Country projects or programmes and status reports MS Access [To be in UNICEF SAP]	PFO, DFAM, GRO	In house	2000	Fls	2^nd day	Y	Y	To be replaced by SAP Grants Model in +/- 2 years
UNICEF	Interfaces	Data exchange between various systems to derived a single integrated application	Indirectly, users of all systems that are interfaces	in house, plus using mechanisms provided in SAP, Mercator and Tidal SysAdmiral	1999	FLS, ProMS, IMIS, CMS, UN-Pension, UN Exchange rates...	2^nd day	Y	Y?