Within the context of this project, the following
definition of terms should be applied:
·
Emergency Mission
Critical : these systems and records are
most critical to the PO for emergency operation, in the sense that they would
need to be restarted or replicated in 24 hours and would also be a first
priority concern for any disaster recovery efforts required,
·
Vital Records: these systems contain vital records but for which a
immediate [24 to 48 hours] access is not mandatory and
·
Archival – Long
Term Value: these systems contain or support information/data of long term value to
the
UNPO |
System Title |
Description – Types of processes, records etc |
Types of users &
system owner /sponsor/ |
Vender or in-house |
Date Start |
Interface to other systems |
Emergency |
Vital Records |
Archival – Long Term Value |
comments |
UNICEF |
PROMS: Programme Management System |
Programme and administrative transactions, including planning,
personnel, payroll, procurement, budget, accounting, for Field Offices] |
All UNICEF field
offices. Central Help Desk. Owners: Programme Division, DFAM, Supply
Division |
In
House |
1998 |
UNICEF
UN-IMIS
[HR] |
2nd
day |
Y |
Y |
Archiving project
on-going |
UNICEF |
|
All UNICEF transactional
systems related to Finance, Accounting, Logistics [Supply]. |
DFAM, Supply
Division, |
|
1999 |
UNICEF-IMIS, ProMS, |
2nd
day |
Y |
Y |
Archiving Project ongoing |
UNICEF |
UN-IMIS; UNICEF interface with |
Human Resource Modules
related to Organisation table, Post Authorisations and Payroll |
Division
of HRM Human Res. Manage |
UN
& UNICEF |
1998 |
PROMS |
|
Y |
Y |
Detailed
Description available |
UNICEF |
|
System used at NYHQ for
registering and retrieving paper file folders, monitoring box transfers and
disposals as well as registering items for correspondence tracking.
Repository for electric version of UNICEF Executive Board documents and other
internal issuances [directives, instructions]. |
About
200 people at Hqs have been trained. |
Tower
Software, |
|
UN-IMIS
Org table |
|
Y |
Y |
Detailed
Description available |
UNICEF |
Priority Divisional Records Series |
Most important UNICEF
identified Record Series from WGARM Appraisal Decision Assistance Project |
All
Divisions at UNICEF hqs |
|
|
Via
|
|
Y |
Y |
|
UNICEF |
Standard Office Desktop App. |
MS Office 95, 98, XP...Visio |
All UNICEF offices world wide |
|
|
Some
items registered / attached via |
|
|
|
|
UNICEF |
Lotus Notes mail [e-mail] |
The email programme
contains items from all major record series |
All UNICEF offices world wide access |
Lotus/ |
1997 |
Attachments
from desktop systems, some items logged / attached in |
Y |
Y |
? |
Depends
on agreed procedure for transfer / selection of data for archival system |
UNICEF |
Lotus Notes Databases |
The database cover various
subjects Some contain records from major UNICEF record Series, and the
contained data may be used to populate other the UNICEF information sources
such as the internet or intranet |
Staff
at HQS have access some are replicated for various locations |
Lotus
& UNICEF |
|
Internet,
Intranet, Extranet? |
Y |
Y |
? |
Depends
on agreed procedure for transfer / selection of data for archival system |
UNICEF |
Telecommunications System |
Communications Systems which link UNICEF offices world wide |
|
|
|
|
Y |
Y |
|
|
UNICEF |
Internet, Intranet & Extranet |
UNICEF Sites used by staff,
National Committees, some vendors |
|
|
|
|
Y |
Y |
Y (some elements) |
|
UNICEF |
Budget system |
|
|
|
|
|
|
|
|
|
UNICEF
|
Evaluation database |
Previous Evaluations of
UNICEF Programmes or Projects [to be better described] |
|
|
|
|
|
|
|
|
UNICEF |
|
Macintosh system
information, may contain information or links to UNICEF agreements with artists etc |
|
|
|
|
|
|
|
|
UNICEF |
Supply Catalogue |
Derived from |
Supply Divisions, field offices world wide |
|
|
|
|
|
|
|
UNICEF |
Legacy systems |
Legacy Systems information and
documentation transferred to flat files |
In 1998 / 1999, operation elements
migrated to |
HQ Divs. |
1999 |
|
|
|
|
|
UNICEF |
|
|
|
|
|
|
|
? |
Y |
|
UNICEF |
DPP/Statistical information |
UNCEF statistical
information, contained in various stand alone or linked applications. The
legacy data is sometimes copied to various directories. This data or derived
analysis appears in various UNICEF outlets and requires verification/authentication
in response to various queries and follow up studies. |
|
|
|
|
|
|
|
|
UNICEF |
PFO Contribution Management System |
UNICEF information on
Contributions from donors linked to specific Country projects or programmes
and status reports MS Access [To be in
UNICEF |
PFO,
DFAM, |
In
house |
2000 |
Fls |
2nd
day |
Y |
Y |
To
be replaced by |
UNICEF |
Interfaces |
Data exchange between various systems to derived a single integrated application |
Indirectly, users of all systems that are
interfaces |
in house, plus using mechanisms provided
in |
1999 |
|
2nd
day |
Y |
Y? |
|