Ref UN/CS/RAI/USAA/DB01/2004-00111

Weekly Project Status Report

United Nations Participating Organisations 

Strategic Plan for Digital Archives Program



United Nations Participating Organisations –

Dhurjati Mueller

Tony Newton



Entium Technology Partners LLC -

Fred Diers, CRM, FAI

Principal, Records and Information Management



For the Week ending 10.09.2004         


Tasks Completed by F. Diers:

§          Reviewed comments on the interview guide received from D. Mueller.

§          Continued to review back-ground documents form D. Mueller that were distributed to the Entium team.

§          Conducted a project status conference call with the Entium team.


Tasks Completed by Robert Turner:

§          Reviewed feedback from UN with Christine, Sean, and Jim regarding questionnaire.

§          Searched the WGARM website to locate details from ADA project for annex documents that D. Mueller indicated were available.

·          Created the UN interviewing document to coordinate Entium’s upcoming interviews.

·          Discussed project with Christine and Sean regarding our questionnaire format based on D. Mueller’s comments in our telephone conversation. D. Mueller felt that a multiage document in excess of 15 to 20 would take to long to fill out electronically.  We agreed to meet next Tuesday and discuss strategy that will result in a more direct approach such as distributing the questioner electronically and holding the interviews and completing it at that time.  The agreed meeting agenda for next Tuesday is:

o         Final review in preparation for submitting the Work Plan to WGARM on Tuesday or Wednesday afternoon.  This action will complete Activity 1.

o         Submit partial questioner to assess how to initiate phase 2 interviewing schedule. (One questioner or multiple?  Use interview format to complete questioner at the individual and group sessions).

o         Develop lists of personnel to be interviewed and set some dates to start process.

o         Discuss results of Activities 2 and 3 for the Deliverable Acceptance Document


Tasks Completed by Jim Mernin:

§          Reviewed the IT section of the UN responses relating to the technology interview guide.


Tasks Completed by Christine Ardern:

§          Discussed project documentation with R. Turner relating to the questionnaire format and content.

§          Reviewed interview and data collection approach and dates.

§          Incorporated D. Mueller’s edits to the RM section of the questionnaire.


Tasks Completed by Sean Rickert:

§          Continued to review and analyse existing documentation provided by the UNPO’s, posted on the website, and the UN public website.




Tasks to be Accomplished the week beginning October 11, 2004


1.       F. Diers and R. Turner to meet with D. Mueller on October 12th at 10:00AM to address meeting agenda noted above as well as:

·         The Questionnaire format

·         The Interview approach and schedule

·         Determine annex documents for Questionnaire.

2.       Prepare the final interview schedule for group and individual sessions to commence the week of October 18th.

3.       Notify the UN that the deliverables specified under Activity 1 – Project Plan and schedule have been submitted requesting the issuance of an acceptance certificate as specified in sections 4.3 and 4.4 of the services contract.



Project Action Items (including issues and concerns):

·          Action Items for the UN project team:

o         D. Mueller to provide Entium with a copy of the issued minutes.  R. Turner provided meeting notes to D. Mueller. 

o         Entium requests e-mail addresses of Kick-off meeting attendees.

o         The selection and scheduling of Interviews based on the Interviewee Criteria by October 15, 2004. Thirty interviews and data gathering to commence the week of October 18th and cover a four week time frame.