Ref: UN/CS/RAI/USAA/DB01/2004-00106
Weekly Project Status Report
United
Nations Participating Organizations
Strategic
Plan for Digital Archives Program
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For: United Nations
Participating Organizations – Dhurjati Mueller Tony Newton |
From: Entium Technology
Partners LLC - Fred Diers, CRM, FAI Principal, Records and Information Management 610-415-7227, fdiers@entium.com |
For the Week ending 8.28.2004 |
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Tasks Completed by F. Diers: ·
Met with Dhurjati Mueller and Adhiratha Keefe at
Unicef House on Thursday, August 26th to continue the project
planning session commenced on August 20th. ·
Addressed: o
§
A. Keefe provided a detailed explanation on the
interdependency of the Digital Archives Plan Project and the Appraisal
Decision Assistance Project. §
Specific Perk charts were provided during in the
discussion §
Note: It
was mutually agreed that A. Keefe would provide a similar overview to the
Entium project team prior to the kick-off meeting on the 23rd. o
Assistant Secretary General Toh’s memo soliciting
participating organization support for DAP Coordinators including the timing
of organizational appointments of the DAP Coordinators o
Activity/Deliverable Certification Checklist for
each of the 7 project activities focusing on Activities 1 through 3. The Interviews and Inventories outcomes
will impact the timing of the remaining deliverables. o
The potential project database tools to collect,
update, and maintain documents. ·
Work Plan Development session focused on: o
Activity 1 milestones, timeframe and required
resources including: §
The draft work plan will include a narrative
format mirroring the Activity/Deliverable Certification Checklist with the
detailed Gantt chart as a referenced attachment. §
The draft work plan will be delivered to D.
Mueller and A. Keefe on September 16th (Date to be confirmed by D. Mueller) §
The DAP Coordinators will be appointed by the
Participating Organizations by September 20th. §
The Entium project team will meet with D. Mueller
and invited project stakeholders prior to the scheduled project kick-off
meeting with the DAP Coordinators and WGARM on September 23rd. §
The Kick-off meeting will be held at §
By September 7, Entium will provide D. Mueller a
sample interview guide and interviewee criteria for D. Mueller to present to
WGARM that week for WGARM to commence scheduling interviews. §
The interview guide will be distributed at the
Kick-off meeting for distribution to the 30 selected interviewees. o
Activity 2 and 3 tasks to be accomplished
concurrently including: §
Scheduling the 30 interviews over a 4 week period
targeting the week of October 11th as the task start date. The interviews would be scheduled with on
in the morning and one in the afternoon. §
C. Ardern and J. Mernin of the Entium team would
be identifying joint IT interviews with the DAP Coordinators. §
The preparation and issuance of interview
summaries and consolidated issues and concerns reports. |
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Tasks Completed by F. Diers (Cont.): ·
Work Plan Development session also focused on: o
Project Risks Identification included: §
Participating Organizations willingness to either
(1) wait for the recommendations or plan implementation that could be 12 to
18 months away or (2) integrate, link, or change existing or planned
technology tools to meet the recommended requirement specifications. §
UN culture of decentralization to a Plan
recommending centralized solution §
End-user expectations versus participating
organizations’ budget and resource constraints §
Ethical Wall issues in information sharing and
collaboration impacting the organizational implementation of the Digital
Archives Plan. ·
General Project Discussion: o
Format and structure of the Weekly Project Status
Report was approved o
Prepare a revised project Gantt chart based on
edits noted during the meeting. ·
Received and distributed the following documents: o
o
Deliverable Certification Checklist Tasks Completed by Christine Ardern: ·
Met
with Bridget Sisk at the IAC Congress in ·
Examined,
at the request of B. Sisk, Hans Hoffman’s model for digital
preservation. Attended his session and
discussed the model and approach with him. ·
Discussed
the content management project that is in the works at the UN and walked
through the various strategies. Tasks to be
Accomplished the week beginning Fred Diers 1. Continue to
review and distribute submitted documents from D. Mueller 2. Provide
Interviewee criteria and interview guide for review and consideration 3. Prepare agenda
for Entium project team briefing and Kick-off meeting. 4. Update and issue
project Gantt chart 5. Commence the
development of the work plan 6. Identify
additional documents for review by Entium. 7. Prepare and issue
the weekly project status report |
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Project Action Items
(including issues and concerns): ·
Verify the schedule for the next planning meeting for
September 16th where the draft project plan will be presented. ·
Decide on the tool sets to be used during the
project for collection of data and maintaining deliverables. |