RAMP   [Quick]   Steps	Ref:  IRM/RAM/93-095/Rev.2
Date: 20 Nov 1994	
       Records and Archives Management for Offices	Sub:  AD-513/ QUICK
C/R:  AD-555	
		MAIN  STEPS		ACTIONS		Check	
1.	Manage 
Correspondence   Items

[Start a Chron Log]	a. Select a format for Registry log.		
		b. Identify: what is going in log and what is not		
		c. Agree on procedure for log entry: How often entries are made, who does it, where will log be kept, and what kind of numbering?		
		d. Decide if copy of item will be marked and filed (or just cover sheet) 		
2.	Manage
 Record Series
(Group of related records or folders)	a. Make list of series, titles with short description (start with a few words - edit later).		
		b. Identify who maintains Series and where kept.		
		c. Circulate list to staff who will use series.		
3.	Manage
 File folders

(from important series covering all required  files)	a. List Folder titles/brief description [at least all Required folders from GCG].		
		b. Identify who maintains list & where master kept.		
		c. Circulate list.			
4.	Revise or Assign  Folder codes

(shorthand used to assist filing and quick retrievals) 	a. Review GCG  [Draft Global Classification Guide]		
		b. Review other codes used by anyone in office.		
		c. Agree/Assign codes for folders		
		d. Circulate list of Folder titles and codes used in each series - and a separate list of all folders with codes sorted alphabetically by keywords in Folder titles		
5. 	Draft Local Office 
 Destruction/
 Retention  
 Schedule	a. Review list of Series (See Paragraph 2 above)		
		b. Review prior Instructions. Supply Inst. 94, Financial Inst. 25.; Appraisal grid in Admin Manual Chapt/Section 10.4 Appendix C.		
		c. Propose retention periods for each series.		
		d. Send to NYH RAM Unit [H-3F] for approval.		
6.	Establish Archives

Manage
 Boxes in 
 Storage Area  or
 Archives	a. Establish where non-current records will be stored and who will have access. 		
		b. Make list of all boxes in storage or proposed and describe contents of boxes (What Series para 2)		
		c. Assign Retention periods from RAM approved Local Schedule (para 5.)		
		d. Annually send List of boxes proposed for disposal to NYH RAM [H-3F] for approval.